5 Tips To Become An Efficient Event Coordinator

When you think of career planning, try and think of some unusual options. Becoming an Event Coordinator is one such creative and out-of-the-box idea! Read the blog to know 5 golden tips to enter this profession.

Event Coordinator: Roles and Responsibilities

Let us begin by knowing who an event planner is. An Event Planner, Event Organizer, Event Specialist or Event Coordinator are the same. Their duty is to arrange and organize an event seamlessly, as per the requirements of the client and according to the decided budget. A Wedding Planner is also an event expert as weddings are big lavish events.

Job Description Of An Event Coordinator

This job profile is the most special. If hired, no event takes place without the say and decision of an event planner. Especially when it comes to far-away events, the destination management company and their planners enjoy the biggest piece of the pie. Know some roles and responsibilities of an event coordinator, right here:

• Knowing Inside Out Of The Client: It is very important to know the inside out of the client, his/her taste, and the family/organization’s culture. This helps to figure out how the event will be designed.
• Managing Expenses and Framing Budget: Framing budget and managing expenses are another set of roles and responsibilities to be done by an event expert.

• Booking The Venues: Booking of the venue and managing according to the time and budget.
• Gathering People: Allocating people to a single place, where guests can enjoy maximum, is another challenging role and responsibility.
• Research Work: Searching for the best music or musicians, caterers, designers, or decorators is the most hectic responsibility. But it should never go wrong!

Skills Required To Become A Pro Event Planner

There are multiple skills required to become a professional event manager. Do you know while arranging an event, there is a lot of hassle? Amidst this hassle, the skill of balancing and preventing burnout is the most important. If you have the ability to overcome burnout, keep aside your anxiety, and follow the deadlines, then you are good to go!

Realize The Requirements

You need to be understanding enough to realize the requirements of the wedding or corporate event or a family get-together. What exactly are the demands of the clients, what do they expect out of the event, what are the requirements of the staff involved, and what are your requirements as a planner. Make note of all these and then proceed ahead with the work.

Sort The Bookings

You are also responsible for bookings of venues, music system, catering, and arrangement of other eatables. In that case, you need to be skilful enough for handling multiple bookings.

Pricing Skills

You must be skilful enough to negotiate with the shopkeepers, retailers, wholesalers, and vendors to save maximum and provide the best. You must be skillfull enough to make a balance between spending and arranging quality material.

Being Active

It is very important to be active and quick in decision-making. Delays can ruin things in big events. Especially when it comes to weddings. The wedding planners play the most important role to plan a wedding. If they are not active, fast and furious, it can become a mess.

Know 5 Golden Tips To Become An Efficient Event Coordinator

Here are some tips to become an expert at coordinating weddings, corporate events, and other get-togethers.

1.Keep Track Of Your Successful Events

The golden rule says you to keep a track of all the events that you have covered. You can keep the record in the form of ppts, pdfs, images, or whatever it takes you to show the portfolio to the client and attract him within seconds.

2.You Need To Be An Expert At Sorting Things

This means you are supposed to be a multi-tasker, with the strength to sort things in one go. From bookings to catering, from assisting in things like dresses and themes to finalizing props required in certain events, it is all a difficult game. But it is not impossible. If you are vocal enough to lead and manage multiple things in one go, then you are the one. So, enhance your managerial and leadership skills to win the game.

3.Improve Your Communication Skills

Improve your communication skills to stay ahead of the game. Through verbal, digital, or print communication, just express and explore. Your business and services must float around. Moreover, if you are applying for a job as a wedding coordinator or an event planner, you need to have a social media presence where you can showcase your work. Without communication, how can you arrange events and social gatherings that include only interaction??? (Tip: search for your dream job at Job Huntley and succeed in every possible manner!)

4.Take Up A Professional Course

The study can fetch you brownie points. If you are a professional Event Manager, Public Relations Expert, or are from Hospitality background, then you have a better chance than others. A professional diploma, degree, or course in a related field can do wonders. So, if you are interested in this field and need to get a job, your study can help you get extra marks!

5.Have Resources

You must know sources to grab all the material required for arranging the events. You must have backup plans and must know people in the case of urgency. From arranging the best caterer within the budget to arranging the raw food material required for cooking, you should have knowledge of all the resources and people. If you have access to them, you will never let an event fail. This is what works!

Conclusion

As an event coordinator, you must be ready for a grilling and tiring job. If you think you can relax, then no! We are not breaking your heart but telling you reality. So, before searching for 'event jobs near me' or 'event planning jobs hiring' near me, think twice. Job Huntley will help you but you need to make up your mind first.

If you are a multitasker and ready to turn the tables, then you can be an apt choice for this profession. Remember, from calculations to physically running at the venue, the arrangements are all your responsibility. Do it with care!!!